Terms & Conditions | Theresa Vivian

T & Cs

Theresa Vivian * The Constellation Method™

Retreats • Trainings • Programs

This Agreement Applies to: Conscious Leadership – 7 Day Mindfully Guided NLP Practitioner Retreat. In Your Element – 4 Day Retreat

This Sacred Life – Self-Leadership Immersion. Elemental Healing Trainings. Elemental Constitution & Constellation Trainings. The Constellation Method™ Facilitator Training. Any retreat, immersion, certification, training or program facilitated by Theresa Vivian.

By enrolling in any retreat, training, certification, immersion or program delivered by Theresa Vivian under The Constellation Method™, you acknowledge that you have read, understood and accepted these Terms & Conditions. It is the responsibility of every participant to carefully read and understand these policies before reserving a place in any program.

1. Prior to Application

1.1 The Constellation Method™ retreats and trainings are immersive, transformative and experiential learning environments designed to facilitate personal growth, nervous system regulation, conscious leadership and deep inner change. Participants may experience significant emotional, mental, physical, energetic and spiritual shifts throughout the program.

1.2 To receive the greatest benefit, participants should be in stable physical and psychological health. By applying, you confirm that you are emotionally, mentally and physically able to participate fully.

1.3 Participants agree to complete all application forms honestly and accurately. Where applicable, participants who currently work professionally within coaching, therapy, healing or related industries agree to provide accurate information regarding their professional experience, website and social media platforms where requested.

1.4 Participants are required to disclose any medical, psychological or personal circumstances that may affect their participation. Theresa Vivian reserves the right to decline an application or withdraw a participant from a program if relevant information has not been disclosed or if false or misleading information has been provided. By submitting an application, you acknowledge and accept these terms. Should participation be declined or withdrawn for these reasons, no refund will be payable.

2. Eligibility & Health Requirements

2.1 Participants must:

Be at least 18 years of age.
Inform Theresa Vivian of any chronic conditions or severe health issues.
Inform Theresa Vivian of any history of psychosis, schizophrenia or psychotic episodes.
Inform Theresa Vivian of any history of anxiety, panic attacks or depression.
Inform Theresa Vivian if they experience epilepsy or seizures.
Inform Theresa Vivian if they have an implanted pacemaker or medical device.
Inform Theresa Vivian if they are pregnant or intending to become pregnant prior to attending.

2.2 Participants remain responsible for informing organizers of any health condition, injury or circumstance that may affect their ability to safely participate.

3. Deposit, Payment & Cancellation

3.1 A non-refundable 500AUD deposit is required to secure your place for each individual retreat, training or program. Places are not confirmed until the deposit has been received.

3.2 Unless otherwise stated, all payments are non-refundable. Where circumstances permit, Theresa Vivian may offer the opportunity to transfer to another intake or retreat. Transfer requests remain at Theresa Vivian's sole discretion and may incur an administration fee together with any additional accommodation or catering costs.

3.3 Full payment must be received no later than fourteen (14) days prior to the commencement of the retreat or training unless an approved payment arrangement has been agreed in writing.

3.4 Participants are responsible for any costs outside the advertised inclusions. This may include travel, flights, transport, insurance, personal expenses or optional services.

4. Certification

4.1 Certification is awarded individually and is not guaranteed by attendance alone. Participants must demonstrate satisfactory competency, ethical conduct and participation.

4.2 Upon successful completion, participants may receive an appropriate Certificate of Completion, Practitioner Certification or Facilitator Certification depending on the specific program.

4.3 Certified graduates may only use titles, certifications and program names authorised by Theresa Vivian.

5. Teaching & Professional Use

5.1 Completion of any retreat, certification or training does not automatically grant permission to teach, train or certify others in The Constellation Method™ or any associated frameworks.

5.2 Participants may only teach or facilitate material for which written permission has been granted.

5.3 Participants who complete practitioner level trainings which include but are not limited to ‘Conscious Leaders - NLP Certification’ and ‘In Your Element Certification’ may offer individual or group sessions, either online or in-person where appropriate within the scope of their certification.

6. Participant Responsibilities

6.1 Participants agree to:

Attend with openness, curiosity and personal self-responsibility.
Respect all participants, facilitators and venue staff.
Maintain confidentiality regarding personal stories shared by others.
Refrain from bullying, harassment, discrimination or gossip.
Attend all required sessions during the retreat or training.
Complete any practical exercises, homework or assessments where applicable.
Respect designated rest and integration periods.
Take responsibility for the safekeeping of personal belongings.
Refrain from using recreational drugs or substances that alter consciousness for at least fifteen (15) days before and throughout the retreat unless prescribed by a qualified medical practitioner.
Inform Theresa Vivian immediately if they experience distress, illness or concerns during the program.
Confirming that they are physically and psychologically fit to fully participate.

6.2 Where online integration sessions form part of a program, participants are encouraged to attend live whenever possible. Attendance requirements for certification programs will be communicated separately.

6.3 Theresa Vivian reserves the right to modify retreat schedules, teaching content, facilitators or program delivery where required for the wellbeing of participants or the integrity of the program.

6.4 Theresa Vivian reserves the right to refuse or remove participation where behaviour is disruptive, unsafe, unethical or inconsistent with the values of the retreat or training. No refund will be provided.

6.5 Theresa Vivian reserves the right to postpone or cancel any retreat or training due to insufficient enrolments, venue issues or unforeseen circumstances. Should this occur, participants will receive a refund of monies paid to Theresa Vivian only. Theresa Vivian is not responsible for flights, accommodation, travel costs or other expenses booked independently.

6.6 Participants shall not offer medical or psychological opinion, diagnosis or prescription of any kind unless they have been trained in the relevant discipline(s) and are qualified to provide such services.

6.7 Participants shall not make negative remarks or implications about other health care practitioners, or other health care techniques and modalities, including conventional medicine.

7. Health & Safety

7.1 Programs incorporate experiential processes that may involve release, regulation, meditation, movement, awareness, visualisation, energetic practices and reflective exercises designed for all experience levels; however, sessions may elicit a range of emotional or physical responses.

7.2 These experiences are educational and transformational in nature and are not intended to diagnose, treat or cure any medical or psychological condition. Participants should continue any medical treatment prescribed by their healthcare provider.

7.3 Participants are responsible for ensuring they seek appropriate medical advice where required.

7.4 Participation is voluntary and participants acknowledge that all activities carry inherent risks, including the possibility of physical injury or emotional discomfort.

8. Liability

8.1 Theresa Vivian, The Constellation Method™, retreat venues, facilitators, contractors, guest teachers, accommodation providers, chefs and staff are not responsible for circumstances beyond their reasonable control including but not limited to: natural disasters, pandemics, government restrictions, extreme weather, fire, flood, war, industrial action, power outages, accidents, transport disruption, theft, illness, venue closures, other unforeseen events.

8.2 Participants remain responsible for their own physical, emotional, psychological and mental wellbeing throughout the program.

8.3 Theresa Vivian and associated venues or contractors are not liable for injury, illness, death, loss or damage to personal property occurring during travel or training participation.

8.4 Participants release Theresa Vivian and all associated facilitators, venues and contractors from any liability arising from participation in trainings, programs and events.

9. Course Content & Intellectual Property

9.1 Programs delivered under The Constellation Method™ may include, but are not limited to: Neuro-Linguistic Programming (NLP), Conscious Leadership, Nervous System Rewiring, Breathwork, Meditation, Somatic Practices, Elemental Constitution Mapping, Elemental Healing, Shadow Integration, Emotional Processing, Energy Healing, Guided Visualisation, Self-Leadership Practices, Communication Skills, Coaching Methodologies, Reflective Journaling and similar personal development modalities.

9.2 These programs are highly experiential and practice-based. Scientific explanations may not always accompany every process or modality presented.

9.3 Participants acknowledge that practical exercises may involve working with one another.

Other participants may work with their mental, emotional and energy field.

9.4 Photographs, videos or recordings may occasionally be taken during retreats for educational, marketing or promotional purposes. Participants who do not wish to appear in media should notify Theresa Vivian prior to the commencement of the retreat.

9.5 All course materials, manuals, teachings, frameworks, processes, written resources and intellectual property belonging to The Constellation Method™ and Theresa Vivian remain protected by copyright. No material may be copied, reproduced, distributed, taught, modified or commercially used without prior written permission.

10. Privacy

10.1 Personal information collected during application, registration and participation will be handled in accordance with Australian Privacy legislation and Theresa Vivian's Privacy Policy.

Information is collected solely for the administration, safety and delivery of programs.

11. Participant Acknowledgement

11.1 By applying, enrolling or participating in any program delivered by Theresa Vivian, you acknowledge and agree that:

You are voluntarily participating in transformational educational experiences involving emotional, mental, somatic, energetic and spiritual practices.
You understand these experiences may create significant shifts in awareness, beliefs and personal insight.
Other participants may work on the mental, emotional and energy field.
You accept full responsibility for your own wellbeing before, during and after participation.
You agree to communicate openly with Theresa Vivian should any concerns arise.
You understand that participation does not replace professional medical, psychiatric or psychological treatment where required.
You agree to conduct yourself with integrity, respect, professionalism and confidentiality throughout the program.

Acceptance

By submitting an application, paying a deposit or participating in any retreat, training, certification or program facilitated by Theresa Vivian under The Constellation Method™, you acknowledge that you have read, understood and agree to abide by these Terms & Conditions.